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Resolved that the Director’s report and account for the year 2021-22 as audited and certified by the Company’s auditor be, and is hereby adopted. Presentation of audited account for the period 2020-21: The minutes of the last Annual General Meeting held on 20.04.22 were read by the secretary and were confirmed by the meeting and signed by the Chairman. Confirmation of the minutes of the last Annual General Meeting: The Secretary read the notice convening the meeting. at the registered office of the company.Īnd 160 shareholders whose signatures appear in the attendance register were present in the meeting. Minutes of the 20th Annual General Meeting of LOREL Co. Specimen of the Minutes of Annual General Meeting of A Company in which the item of ordinary business was transacted No special item was raised and discussed. Approval of the contracts stated in the Statutory Report:Īfter discussion, it was resolved that the modification of the contracts as stated in the statutory report, be and is hereby approved.

He also explained the financial position of the company and the business prospect of the company and asked the members to draw attention to the matters relating to the formation, promotion, or prospect of the company arising out of the Statutory Report.Ħ. The Chairman in his speech informed the members that a list of members of the company was placed on the table and the member could inspect it during the meeting hour. The Statutory Report was read by the secretary and placed ‘before the meeting for discussion. After that, the chairman reported that the meeting was called to comply with the provisions of the Companies Act, 1994. The notice convening the meeting was read by the secretary. Anwar took the chair to preside over the meeting. at the company’s registered office.Īnd 250 other shareholders were present at the meeting. Minutes of the Statutory Meeting of the ITC Co. Preferable still is for them to issue the minutes on the same day.Minutes of meeting sample of Statutory Meeting One last note: It is always preferable for the minutes taker to disseminate the minutes within 24 hours of the end of the meeting. Generally, minutes should be as short as possible as long as they highlight all key information. When this isn’t the case, minutes can be simple lists of decisions made and actions that need to be taken (with the responsible person identified). In situations of critical importance, and where the record is important, you may need to take detailed minutes. Meeting minutes can be long and detailed, or they can be short and to the point, depending on the nature of the meeting. Second, if one particular Board member abstained on the decision, or voted against the majority, it sets them apart from the suit. This gives the Board member some possible legal protection if the majority approved an issue and a lawsuit is filed. First, it tells the Board and leadership team who voted for what. When votes are recorded and individual names are listed alongside each vote, it serves multiple purposes. Be sure to check out Minutes of Meeting of the Board of Directors to view a template for the minutes of a board of directors meeting of a corporation. They also act as an accountability tool because they make it clear who’s duty it was to perform which action. Minutes record meeting decisions, which makes them a useful review document when it comes time to measure progress. They map out a plan for the action items (which helps get the work done) and they later provide valuable information to those team members who aren’t able to attend the meeting.Ĥ. They clarify how, when, why, and by whom decisions were made. Good meeting minutes help drive a plan of action for your leadership team and employees. Meeting minutes must then be approved at the next meeting by the leadership team. If there’s a quorum, they should also note all motions made, any conflicts of interest, if any members abstained from voting, when the meeting ended, and who developed the minutes.

The minute-taker should also include the name of the organization, the date and time of the meeting, who called it to order, and who attended. Therefore, make sure your minute-taker sufficiently describes how Board members arrived at reasonable decisions. Even though there is no standardized format for meeting minutes, the IRS and the courts consider it important that you made a reasonable effort to report the facts of the meeting.